Each module RentEasy.AI is the answer to the real challenges of rental management companies. From communication and billing, through debt collection and announcements, to task manager and smart assistant Everything to work quicker, more efficiently and without chaos.
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Zoe is an intelligent operational assistant that takes over repetitive tasks, communication with tenants and owners, and ongoing operations in the system. It works 24/7, flawlessly and without pay — like a perfect employee who knows the procedures, can explain them and does them for you.
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Automatic handling of messages, reminders and notifications (chat, email, SMS)
Creating documents: contracts, subpoenas, settlements, statements
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Handling queries and customer support — explains procedures, answers questions
Responding to events in the system — reminders, alerts, task delegation
For companies that want to:
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Reduce the operational burden of your team without hiring more people
Unify the quality of communication with customers and tenants
Respond immediately — without waiting for the employee
Automate daily processes while maintaining full control
The heart of the RentEasy.AI system. A central registry that organizes all the information about your properties, tenants and owners in one secure place, eliminating the chaos of Excel.
Panel of apartments
A complete file of premises with photos, statuses and history.
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Owners panel
Property owners database with assigned properties.
Tenants panel
Digital tenants' folders with contracts and balance.
Repository
All documents attached to specific records.
Ensembles who want to eliminate errors resulting from scattered information.
Administrators They need access to data from anywhere in the world.
Firms who want to get out of the spreadsheet chaos.
Owners panel
Property owners database with assigned properties.
Owners panel
Property owners database with assigned properties.
Owners panel
Property owners database with assigned properties.
Owners panel
Property owners database with assigned properties.
The complete financial center of your company. It automates invoicing, keeps tabs on payments, and integrates with your bank so you don't have to manually pair transfers.
Invoicing
Income, expense, recurring invoices and receipts.
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Zoe OCR
Intelligent reading of data from documents.
Transfer packages
Generate payment files (Elixir) to the bank.
Bulk payments
Automatic accounting of payments from tenants.
Administrators
who want to eliminate errors in settlements with owners.
Firms
with a large number of transactions, where it takes hours to generate transfers.
Persons,
who hate manual invoicing every month.
No more paperwork and bail disputes. The module will guide you through the digital sentence/collection of the premises and automatically calculate the amount to be returned or surcharge.
Digital Protocols
Photos and meter statuses added from your phone.
Calculation of deposits
Automatic deduction of wear and repair costs from the deposit.
Automated Billing
The system itself creates an accounting document and a transfer order.
Debt collection path
The procedure for claiming receivables when the deposit is exceeded.
Caretakers of apartments working in the field.
Firms who want to reduce their deposit return time from weeks to minutes.
Administrators looking for hard evidence in destruction disputes.
It allows you to assess the risk of renting even before signing the contract. Thanks to the scoring system, you can check if a given tenant is listed as problematic with other managers or in your own history.
Automatic Alerts
Integration with the collection and payment module.
Debtor databases
Tenant assessment system based on payment history, debt collection and third-party reports
Internal database of risky tenants
Possibility to mark a tenant as risky (locally or system-wide)
Quick access
Customer verification tool before signing a contract
Firms who want to reduce the risk of signing a contract with an insolvent tenant
Persons who want to have additional security in the process of selecting clients
Administrators who want to create and use the industry database of problematic tenants
Proprietors who want to automatically identify people with a history of arrears and debt collection interventions
An integrated communication hub that connects all channels of contact with tenants and landlords in one window. Eliminates the need to switch between mail, phone, and instant messaging, providing full clarity of conversations.
Integrated Chats
1:1 and group conversations with tenants, landlords or team available directly in the dashboard.
Automation of shipments
Automatic SMS, email and notifications generated based on events in the system.
Message Templates
Personalized templates for everyday communication such as payments, check-ins or terminations.
Full archive
The history of all correspondence with receipts and an archive of conversations.
Ensembles who want to improve their communication via chat, SMS or e-mail.
Firms Those who need to have everything documented: every message and reminder in one place.
Apartment owners Automate repetitive communication to save time.
Administrators striving to build a more transparent and professional customer service.
It allows each company to create its own fully integrated portal with rental offers. Tenants can view the available premises, book them online, and then - thanks to the connection with the contracts and payments module - go through the entire rental process without contacting the office.
Dedicated subpage
Dedicated subpage with rental offers, matched to the branding of the company.
Smart Forms
Booking forms with automatic retrieval of customer data.
Instant payments
Connection to the payment module — instant booking fee.
Contract Generator
Integration with contract generator — automatic preparation and sending of documents.
Firms conducting the rental process online — from the announcement to the signing of the contract.
Agencija who want to build their own brand and become independent from expensive external portals.
Ensembles reducing the number of enquiries and formalities thanks to self-booking.
Organisations Automate the entire customer journey — without involving the team.
Create error-free, legally secure leases and annexes in seconds using tested, dynamic templates.
Dynamic templates
Automatic filling of tenant and premises data.
Different types of lease
Rental service for rooms, whole apartments, occasional.
E-signature
Integration with electronic signature.
History of changes
Full history of changes in annexes.
Firms, who want to make sure their contracts are legally tight.
Ensembles who want to reduce the preparation time of the contract to a minimum.
Administrators serving a large turnover of tenants.
Your personal autopilot that works when you're at rest. It is enough to specify the rules once, and the system itself will take care of the deadlines, send messages and launch the appropriate actions at the ideal moment.
Batch invoicing
Automatic generation and dispatch of invoices to all tenants on specified dates.
Smart debt collection
Multi-level process of reminders and requests for payment carried out without the participation of an employee.
Hesabkirina medyayê
Self-assignment of costs from meters to relevant premises and tenants.
Automatic reporting
Recurring financial statements directly to apartment owners.
Business owners who want to free themselves from manually checking transfers and sending reminders.
Ensembles aiming at the total elimination of human error in financial settlements.
Entrepreneurs who need an effective and tight recovery system.
Module integrated with digital locks, allowing completely maintenance-free transmission and reception of keys. The system independently manages access codes for tenants and technical teams.
Self-checking
Allows tenants to self-check into the premises at any time of the day or night.
Automatic dispatch of instructions
Self-delivery of entrance codes to tenants via SMS or e-mail.
Temporary access
Precise programming of the validity of codes that become active at the start of the contract and expire when it ends.
Service mode
Instant generation of one-time codes for couriers, conservators or cleaning crews without involving a manager.
Operators short-term rentals who want to offer guests full freedom of check-in
Administrators distributed wallets, wasting time and resources every day on logistics and physical handover of keys in different parts of the city.
Proprietors, for which the priority is safety and confidence that after the end of the contract no unauthorized person will enter the premises.
Full synchronization of the system with calendars and Google mail to organize company communication. Allows you to integrate your daily work tools into a single, central management panel.
Calendar sync
Automatically apply apartment survey and show dates to team calendars.
Archiving emails
Automatic assignment of correspondence with tenants to the history of a particular premises.
File management
Quick access to documents stored in your Google Drive
Updating contacts
The system itself will create new contacts on your phone after adding a tenant or owner.
Manageurs who want to avoid data dispersion and constant switching between multiple applications.
Ensembles working on common resources, needing a clear communication structure.
Firms who value mobility and require access to data from any device.
An advanced module for managing all operational, technical and service tasks in the company. Allows you to efficiently delegate work and monitor the progress of orders live.
Delegation of tasks
Instantly assign repairs and overhauls to specific employees or crews.
Status monitoring
Real-time preview of the stages of the implementation of requests from tenants.
Application integration
Automatic creation of tasks based on a fault submitted by the tenant in the panel.
Servicebook
Complete history of work performed and costs incurred for each property.
Administrators having their own technical departments and needing full control over their efficiency.
Administrators struggling with filing chaos and forgetting review deadlines.
Firms ensuring high quality of maintenance and fast response time to faults.
Module integrating RentEasy.AI with the largest booking portals for short-term rentals. Automates booking downloads, payment processes and communication with guests.
Channel Manager
Instantly synchronize the availability of premises and prices across multiple sales channels simultaneously.
Online payments
Maintenance-free acceptance of deposits and deposits through integrated payment gateways.
Automatic check-ins
Self-submission of instructions and access codes to guests after booking confirmation.
Own booking engine
Subpage that allows direct bookings, which allows you to avoid high commissions of portals.
Administrators short-term rentals seeking to increase profits by reducing commission costs.
Ensembles wasting time manually rewriting reservations and keeping tabs on calendars in many places.
Apartment owners who want to provide professional and fast service to guests 24/7.
Intelligent writing support. Zoe analyzes the context and suggests ready-made answers, saving time on writing the same thing over and over again.
Contextual Templates
Ready-made message templates (e.g. about debt collection, breakdown)
Suggested answers
Suggested variants of responses to the tenant's message.
Tone correction
Taking care of a professional style of expression.
Automatic translation
Instant translation of message content.
New employees, who are just learning the standards of the company.
Ensembles who want to respond to tenants faster and more consistently.
Persons, who don't like to waste time editing emails.
Zoe in the role of data entry assistant. Quickly and flawlessly converts document scans into digital records in the system.
Contract Scanning
Collecting tenant and premises data from paper.
Reading invoices
Transfer of amounts and counterparties from cost invoices.
Analysis of letters
Extracting fees from notices from cooperatives.
Quick Summaries
Zoe will summarize your documents and answer questions about their content.
Ensembles administrative drowning in papers.
Firms who want to eliminate errors in the rewriting of data.
Administrators They value their time and their employees.
RentEasy.AI is the first CRM in Poland based on artificial intelligence created from scratch for rental management companies. It's not just a system — it's your 24/7 digital operations team that automates debt collection, billing, communication, reporting, task management and much more. Thanks to the virtual assistant Zoe and its modular structure, RentEasy.AI replaces up to 3 positions in your company, simplifies everyday work and allows you to scale your business without chaos.
The system is designed for:
If you serve more than 20 apartments or 50 tenants — you will gain the most! And for large companies we have a special offer — check how you can recover up to several dozen hours of your team per month.
No! We ourselves had enough complicated and unintuitive tools. Our system is simple, intuitive and works from any device - no installation, no server, no complicated configuration. Moreover, Zoe - our virtual assistant - guides the user by the hand, prompts, reminds and performs tasks. Switching from other systems is supported by our team - contact us and we will help migrate your data. In addition, you will find us on YouTube, where we publish short instructional videos on how to use the individual functions. We also offer free implementation support for all customers - arrange a visit and we will organize an individual, free training on the application for you.
Yes. RentEasy.AI integrates the functions of many tools - in one system you have announcements, settlements, debt collection, task manager, communication with tenants and owners, client panel, notifications, contract generator, SMS gateway, automation with handles and much more. You don't need to combine 5 different apps — we integrate everything for you into our lease management software.
RentEasy.AI is the only CRM for lease managers and more, which was designed “at the manager's desk”, based on many years of experience and knowledge of the market of the creator as well as other management companies. Tested in real conditions, it not only records data, but really works for you and for you: it sends reminders, generates documents, bills tenants and your properties, manages tasks, contacts your contractors and, above all, uses the data you enter. If you are billing your tenant for water, electricity or gas usage, they will know what rates you are paying and will use them for billing.
With Zoe, it transforms data into action—no delays, no errors. We built it to perform tasks for you, support your employees in their duties, and allow you to quickly and fully control your business.
We offer the opportunity to test the application on a prepared test version with sample data. Anyone can enable it by launching an individual temporary session that does not require any registration or payment. So you can see what it looks like RentEasy.AI from the inside. Unfortunately, the trial version does not have the ability to run all the functions and we are aware of how many modules we have created and how many different approaches managers have to running their businesses, so we encourage you to make an appointment for a free consultation, where we will present how much we can improve the processes in your company.
On the fact that the system itself keeps track of deadlines, sends messages, conducts tasks, reads and organizes documents for you and launches the next steps of your processes - from payment reminder to full collection with calculation of interest and preparation of a lawsuit. But that's not all, a lot of automation and connected processes are invisible at first glance, you will notice this in moments when the system itself will tell you how much you pay for electricity, water, gas when billing, will notice if the tenant has not dirty the walls or upholstery, or if something is missing in the equipment. This gives you and your team less manual work, fewer mistakes, and more time to grow.
Yes, if today you run a rental service system in sheets, emails, notes or other tools available on the market, we will help you collect data and organize it in RentEasy.AI. The result is simple: one database, clear billing, one contact history and consistent processes for the entire team.
Functionalities RentEasy.AI They are based on our experiences and frustrations. We didn't just focus on creating another data collection system. We have connected our knowledge of management real estate with experience in process automation and work with artificial intelligence.
As a result, a solution was created that not only facilitates efficient administration data on real estate, but also:
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